Skills & Competencies for Top Administrative Executive

Top Administrative Executive job profile

Book a Demo and Receive a Sample Job Profile

JOB SUMMARY for Top Administrative Executive

Leads operations and plans all aspects of an organization's staff and service functions.

JOB RESPONSIBILITIES for Top Administrative Executive

Establishes the infrastructure and capacity to provide internal services to the organization. Oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement.

Top Administrative Executive SALARY RANGE

BASE 50%
$288,863
TOTAL 50%
$371,136
Job Level
M06
Job Code
EX05000022
Education/Degree
Bachelor's Degree
Reports To
Chief Executive Officer (CEO) or Chief Operating Officer (COO)

Top Administrative Executive Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Top Administrative Executive skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
BOOK A DEMO

10 general skills or competencies (Job family competencies) for Top Administrative Executive

1 Job Family Competencies – Administrative Management
Proficiency Level -5
Skill definition-Designing and managing the whole structure of our business to ensure that the flow of information is effective and that resources are used efficiently.
Level 1 Behaviors
(General Familiarity)
Explains the features and importance of administrative management.
See 4 More Skill Behaviors
Level 2 Behaviors
(Light Experience)
Records documents using specialized software, such as desktop publishing or graphics packages.
See 4 More Skill Behaviors
Level 3 Behaviors
(Moderate Experience)
Resolves customer complaints and answers complex questions regarding policies and procedures.
See 4 More Skill Behaviors
Level 4 Behaviors
(Extensive Experience)
Oversees the administrative management functions for professional work.
See 4 More Skill Behaviors
Level 5 Behaviors
(Mastery)
Develops long-term staffing needs to provide overflow support for the administrative management.
See 4 More Skill Behaviors
2 Job Family Competencies – Document Management
Proficiency Level -3
Skill definition-Capturing, tracking, storing, and retrieving digital information to organize files, improve accuracy, and provide easy access to documents.
Level 1 Behaviors
(General Familiarity)
Explains the principles and procedures of document management systems.
See 4 More Skill Behaviors
Level 2 Behaviors
(Light Experience)
Conducts basic document management tasks in your organization's computer systems.
See 4 More Skill Behaviors
Level 3 Behaviors
(Moderate Experience)
Prepares electronic documents in adherence to formats and structures to ensure an organized document system.
See 4 More Skill Behaviors
Level 4 Behaviors
(Extensive Experience)
Oversees the overall process of document handling according to document management policies.
See 4 More Skill Behaviors
Level 5 Behaviors
(Mastery)
Establishes organizational structure for document management to achieve deliverables.
See 4 More Skill Behaviors
3 Top Administrative Executive - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Top Administrative Executive
Proficiency Level - 4
5 Competency for - Top Administrative Executive
Proficiency Level - 5

14 soft skills or competencies (core competencies) for Top Administrative Executive

1 Core Competencies – Knowledge of Organization
Proficiency Level -4
Skill definition-Displaying in-depth understanding of our business vision, strategy, structure, operations, etc., and the ability to apply them appropriately.
Level 1 Behaviors
(General Familiarity)
Explains our business's mission, vision, strategies, and goals.
See 4 More Skill Behaviors
Level 2 Behaviors
(Light Experience)
Explains our organization's code of conduct and values to new staff.
See 4 More Skill Behaviors
Level 3 Behaviors
(Moderate Experience)
Makes effective use of our organization's unofficial structure and back channels.
See 4 More Skill Behaviors
Level 4 Behaviors
(Extensive Experience)
Emphasizes knowledge of our organization to others to improve job functions.
See 4 More Skill Behaviors
Level 5 Behaviors
(Mastery)
Leads the evaluation and improvement of our organization's performance.
See 4 More Skill Behaviors
2 Core Competencies – Budgeting
Proficiency Level -4
Skill definition-Applying specific policies, tools and practices to plan and prepare projected revenues, expenses, cash flows, and capital expenditures.
Level 1 Behaviors
(General Familiarity)
Describes the procedures for capital and expense allocation and budgeting.
See 4 More Skill Behaviors
Level 2 Behaviors
(Light Experience)
Gathers financial data to help support management in budgeting analysis and forecasting.
See 4 More Skill Behaviors
Level 3 Behaviors
(Moderate Experience)
Prepares and reviews the annual budgeting process to ensure effective and efficient budgeting.
See 4 More Skill Behaviors
Level 4 Behaviors
(Extensive Experience)
Evaluates past decisions on budgetary considerations to improve the budgeting process.
See 4 More Skill Behaviors
Level 5 Behaviors
(Mastery)
Establishes operating procedures to guide the consistency and repeatability of our budgeting processes.
See 4 More Skill Behaviors
3 Top Administrative Executive - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Top Administrative Executive
Proficiency Level - 4
5 Competency for - Top Administrative Executive
Proficiency Level - 5

Summary of Top Administrative Executive skills and competencies

There are 0 hard skills for Top Administrative Executive.
10 general skills for Top Administrative Executive, Administrative Management, Document Management, Internal Communications, etc.
14 soft skills for Top Administrative Executive, Knowledge of Organization, Budgeting, Goal Setting, etc.
While the list totals 24 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Top Administrative Executive, he or she needs to be skilled in Knowledge of Organization, be skilled in Budgeting, and be an expert in Goal Setting.

It's Easy to Get Started

Get the precision you need to assess, hire, and develop top talent with skills and competencies – see how with a personalized demo.